REGULATIONS ON THE RIGHTS AND OBLIGATIONS OF STUDENTS STUDYING AT DONETSK NATIONAL MEDICAL UNIVERSITY

Appendix 4

to the order on DNMU

dated 06.08.2018, No. 239

 

 

 

MINISTRY OF HEALTH OF UKRAINE

DONETSK NATIONAL MEDICAL UNIVERSITY

 APPROVED

the decision of the Scientific Council of DNMU

June 25, 2018,                                                              Enacted

                                                                              by the order of the rector of DNMU

                                                                                August 06, 2018,

 protocol №_8_ №_239_

REGULATIONS

ABOUT ORGANIZATION AND REALIZATION OF

CONTROL MEASURES, WORKING OUT OF MISSING CLASSES

AND IMPROVEMENT OF STUDENTS’ RANK FOR STUDENTS OF DONETSK NATIONAL MEDICAL UNIVERSITY

Lyman – 2018

  1. ORGANIZATION AND REALIZATION OF CURRENT AND SEMESTER CONTROL OF STUDENTS ACADEMIC RESULTS

 

1.1.  TERMS

The competitiveness of any educational institution depends on its ability and possibility to prepare qualified specialists, whose quality of training does not only meet the requirements of consumers and all interested parties, but also exceeds their expectations.

The quality of the obtained knowledge characterizes the effectiveness of the common  educational work of the teaching staff and students.  An objective view of the quality of students’ knowledge can only be obtained if systematic effective control of the teaching staff of students’ academic achievements is organized.

Evaluation of the effectiveness of student and graduate training is carried out using a quality control mechanism built on the systematic approach.  The systemic criterion of quality of preparation is the level of students’ readiness  for future professional activity.

The main elements of the control mechanism are the current and final control of students ‘knowledge, due to which the quality of students’ mastering of educational programs is evaluated.

Control of students’ educational work is considered to be one of the main elements of quality management of education.  Functional control of the quality of knowledge is focused on the objective and systematic analysis of the process of studying and assimilation of educational material by students in accordance with the requirements which are described in educational standards of the particular field, curricula of specialties and programs of disciplines, on the basis of which it is possible to take measures improving the quality of the educational process.

The results of control of students ‘educational achievements should be used to adjust the organization and content of the educational process, to encourage successful students, to develop students’ creative abilities, their independence, and initiative in mastering professional competence – professional knowledge, skills and habits.

The regulation is designed to improve the current system of quality control of students at Donetsk National Medical University and to adapt it to the European requirements defined by the European Transfer Credit System (hereinafter ECTS).

The regulations concern the students enrolled in specialist and master’s degree programs.

The procedure of organization of current and final control of students’ knowledge is aimed at the effective realization of the following tasks:

  • enhancing students’ motivation to work actively throughout the studying year, reorienting their goal to gain positive assessment of the formation of sustainable knowledge, skills and habits;

systematization of knowledge and active mastering new information during the studying year;

  • avoidance of discrepancies between the tasks presented for control and the substantive part of the discipline program;
  • realization of open control, that is informing students at the beginning of the discipline about the control tasks and all the possible forms of control measures and criteria for assessment;
  • overcoming the elements of subjectivism in knowledge assessment, which is ensured by performing the tasks of current module control and knowledge testing in writing with the usage of modular assessment system;
  • ensuring proper conditions for assimilation of program material and preparation for control measures, which is achieved by clearly distinguishing them in terms of content and time;
  • Expanding opportunities for comprehensive disclosure of students’ abilities, developing their creative thinking.

 

1.2.  CONTROL LEVELS

1.2.1.  The levels of control distinguish:

  • self-control,
  • from the department,
  • from the part of the university,
  • by the Rector,
  • from the Ministry.

1.2.2.  Self-control is used for self-assessment of students’  quality of mastering educational material in a specific discipline (section, topics).  For  this purpose, the manuals for each topic (section), as well as the methodological guidelines, provide tasks for self-control.

Higher self-control efficiency is ensured by special self-monitoring and self-assessment programs, which are integral parts of electronic textbooks and automated training courses.

1.2.3.  Control by the department is carried out in order to assess the level of preparation of students in the discipline at different stages of its study, as a rule, scientific and pedagogical staff of the discipline and is carried out in the form of entrance (if necessary), current, borderline and final control.

1.2.4.  University supervision is a mandatory element of the control of the level of preparation of students (interns) in the disciplines included in «Step-1» and «Step-2» (for intern-doctors – «Step-3»).

1.2.5.  Control by the Rector and by the Ministry are different levels of external control, designed to check the quality of the educational process in the departments, to compare the effectiveness of student learning.

One of the options of ministerial control is currently the licensed integrated exams «Step 1», «Step 2», «Step 3», which is conducted by the Testing Center at the Ministry of Health of Ukraine.

1.3.  TYPES OF CONTROL

1.3.1.  The following types of control are used in the educational process:

– entrance,

– current,

– stage (boundary),

– final and delayed.

 

1.3.2. Entrance testing may be used, but it is not obligatory, before studying a new course in order to determine the level of students’ preparation  in the disciplines that are important for successful mastering a new course.

Entrance control can be conducted at the first class with the usage of tasks that correspond to the program of the previous discipline.  The results of the control are analyzed at the departmental (inter-departmental) meetings and meetings of the methodological commissions together with the scientific and pedagogical staff conducting the discipline classes.  According to the results of the entrance control measures for giving individual assistance to students, adjusting the educational process can be worked out.

1.3.3.  Current control is carried out by the teachers in all types of classes and is obligatory.  The main task of current control is to checking the level of preparation of students for specific work.

The main purpose of the current control is to provide feedback between the teacher and students in the studying process, to run students’ learning motivation.  The information obtained during the day-to-day control is used  both by teachers – to correct teaching methods and tools, and by students – to plan individual work.

Current control can have the form of oral interviews or written express control at practical classes, student speeches when discussing seminar questions, computer-based testing etc.

Forms of current control and criteria for assessing the level of knowledge are determined by the relevant department.  The results of current control (current achievements) are the basic information for determining the modular assessment during the test, and are taken into account by the teacher to determine the final grade in this discipline.

 Students’ knowledge should be assessed at each class (for each topic).

1.3.4.  Stage (boundary) control involves the assessment of students’ knowledge, skills and knowledge of the material studied.  Stage control of students’ knowledge is carried out at practical classes.  Preparation for such lessons helps the student to systematize the accumulated knowledge and skills during the reporting period and to form a coherent picture of a particular section of the subject.  Moreover, it implies the need for repetition of passed material, and therefore promotes better memorization of the subject.

Forms of stage (boundary) control of students’ knowledge can be

– oral examination, written tests, computer testing, seminars, etc.

Stage (boundary) control should be used if more than 50 classroom hours are provided for studying a particular discipline.

As a rule, stage (boundary) control should cover at least 4-5 completed topics.  In addition, each subsequent stage (boundary) control should include questions (at least 20-30% of questions) that were included in the previous stage (boundary) controls.

 

1.3.5.  Rector’s control works are a form of current control.

The results of the assessment of the rector’s control works are the basis for determining the level of organization of educational work at the department.

Rector control works are performed by students of 1-6 courses of each specialty.  Rector control works are carried out during or outside of school hours.

The schedule of carrying out the rector’s control works is drawn up by the educational department and the department of education quality control and approved by the first vice-rector who is responsible for scientific and pedagogical work.

Students should be acquainted with the schedule of the rector’s control work and examples of tasks no later than a week before tests.

At the request of the department, scientific and pedagogical staff develops at least 5 sets of tasks and sample answers, criteria for evaluation of works.  All materials for the rector’s control work are approved at the meetings of the department and the methodological commission of the corresponding profile.  The content, volume, structure and form of control work is determined by the department.  In form, such work can be a test, a detailed answer to a question, a combined task and so on.

The department provides at least 5 sets of materials for the rector’s control work in print and electronic form to the educational department and the department of education quality control not later than two weeks before the work is completed.  Using the materials provided by the departments, the department of education quality control makes up the tasks for the rector’s control work for each specialty, each course of every faculty.

Work is done on special forms or computer testing is performed.  The standard time for the rector’s control work is up to 2 academic hours.

Rector’s supervisory work is performed by all the students according to the specified schedule.

Teachers appointed by the head of department or the first vice-rector check all control works.  The grades for the rector’s control work are presented in national scale.

The results of the rector’s control works are analyzed by the department of education quality control and the information-analytical department of the University, discussed at the meetings of the departments and methodological commissions.

The Head of the department of education quality  control reports about the results at the meeting of the Rectorate.  The completed rector’s control works, tasks for them, sample answers and evaluation criteria are stored at the department for 1 year.

1.3.6. Final control (FC) is a form of control of the student’s mastering all theoretical and practical material in a particular discipline for a semester or for a year, which is conducted as a control measure.

The final control is made by the students at the last class according to the schedule of classes.

A student is considered to be admitted to the final control of the academic discipline, if he has attended all the academic curriculum provided in the discipline, completed all types of work provided by the curriculum of this discipline, and if he or she has scored at least a minimum of points while studying it  during the semester

1.3.6.  Semester control can be conducted in the form of final control or semester credit.  These forms of control can be conducted orally or in writing, in the form of tests etc.

Semester credit is a form of final control,  the aim of  which is to assess the level of the student’s mastering the material only on the basis of the results of certain types of work performed by them at practical, seminar, laboratory classes.

The semester test usually takes place if there is no final control.

The credits are given by the teachers who have conducted practical, seminars and other classes in the academic group or have lectures in this discipline.

The semester credit does not require the student to be present. A Student is considered to be admitted to the semester control in  a particular discipline (final control, semester test) if he has completed all the types of work required by the curriculum for the semester in that discipline and has average grade of at least «satisfactory».

1.3.7.  The results of FC are evaluated with the help of  four-point scale («excellent», «good», «satisfactory», «unsatisfactory»), and the credits are assessed with  the  help of two-point scale («enrolled», «not enrolled») and they should be noted  in the exam list and student’s record book and studying card.

The list of subjects that are certified in the form of PC or credit is determined by the curriculum of the specialty.

The results of the semester control of all the subjects studied in the semester are also recorded in points on  200-point scale, which is the basis for determining the scholarship rating.

1.3.8.  The assessment of the success of students who study according to the credit transfer system of the educational process is carried out in accordance with section 2 of this Regulation.

The teacher records the total number of academic hours in the curriculum (classroom and individual  work), the number of credits, as well as the note in the national and 200-point scale.

At the end of the semester (on the last day of the semester according to the schedule of classes), the student must be certified in all the disciplines he has studied during the semester (semester control).

If during the semester the study of the discipline is completed, then the score, obtained on the basis of the studied discipline, should be displayed in the students’ record book.

If during the semester the study of the discipline has not been completed, then a mark for it in 4 and 200 point scale should be recorded in the exam list and in students’ record book as for non-FC disciplines (Table 2,  2.3).

1.3.9.  Failure to complete the curriculum.  The non-fulfillment of the syllabus includes: unsatisfactory note for final control, the number of points obtained for the current success is less than the minimum, the presence of non-completed missed classes (practical, seminars, laboratory classes, lectures, etc.).

In case of unsatisfactory assessment, reassignment of the final control of the discipline is allowed no more than twice.  The first time the FC is re-assigned to the member of the corresponding department, and the second time – to  the commission, which is created by the dean of the faculty.  The assessment  made by the commission is final.

Students who have received no more than two unsatisfactory grades during semester control are allowed to liquidate their academic debt by the beginning of the next semester.  The exception is made up by students who are not certified in a discipline that is part of the University Certification  before the beginning of the University Certification.  Such students are expelled from the university as having failed to complete the curriculum.

In order to eliminate academic debt, the Rector’s Order provides an additional term before the beginning of the next semester. Before the academic arrears continuation of studying in the following semester is forbidden.

Each department during this period must accept students’ debts every day in accordance with the pre-established schedule approved by the dean of the faculty.

To eliminate academic debt, the dean’s office makes up an additional exam list / list of student’s success, which the department’s representative receives in the dean’s office, which the department returns to the dean’s office after filling it in.

In case of acceptance of the final controls / tests by the commission, the examination record should be signed by all the members of the committee.  The terms of return of additional information are determined by the Dean of the Faculty.

The retaking of the semester control, for which the student has received a positive assessment, may be allowed, as an exception, by the Rector of the University (the first Vice-Rector, responsible for scientific and pedagogical work) on the request of the dean of the faculty, taking into account the opinion of the student self-government bodies, it usually occurs during the 6th studying year if the student can receive a diploma with honours.

The presence of outsiders is not allowed at the final module controls, tests, exams is not allowed without the permission of the rector or the first vice-rector.

If there are valid excuses (illness, family circumstances, etc.) that are documented, in students may be assigned an individual schedule for FC, credit, which is usually valid for not more than two weeks from the beginning of the next academic semester.

1.3.10.  Materials connected with control measures: test tasks, evaluation criteria, test work, final control work are stored at the department for one year.

The results of the semester control are discussed at the meetings of the departments, the rectorate, the Academic Councils of the faculties and the Academic Council of the University and are one of the important factors of quality management of the educational process at the university.

According to the results of the semester control (taking into account the assessment for industrial practice, if it was in the semester), the scholarship commission awards a scholarship to students of budgetary form of studying.

1.3.11. University certification.  The system of university certification (integrated examination) is a complex of means of standardized diagnostics of the level of professional competence of students studying in the specialties «Medicine», «Pediatrics», «Stomatology» and «Pharmacy», and doctors (pharmacists) who have primary specialization (internship)  at the University.

University certification is an obligatory element of a comprehensive system of assessment of the level of training and is obligatory for all students and interns.

1.3.12.  The state certification of students is carried out by the state examination commission after graduation at a certain educational and qualification level.  The main task of the state certification is to determine the quality of graduates’ training, their ability to meet the requirements of higher education standards at a certain educational qualification level.  According to the results of the positive certification, a diploma of the state sample for the acquisition of the appropriate educational level and the qualification is given.  The normative forms of state certification (state practical-oriented examinations in the disciplines, complex practical-oriented state final examination) are determined by the curriculum in accordance with the requirements of the relevant educational and professional program.

1.3.13.  Delayed control, or control of the preservation (survival) of knowledge, is carried out some time after  studying the discipline.  This type of control does not affect the effectiveness (assessment) of students’ studying and is carried out selectively to check the stability of the students’ acquired knowledge, to control the quality of the educational process and improve the criteria for assess students’ academic achievement.

Delayed control of a certain discipline in the form of a «cross-section of knowledge» is carried out at the order of the rector, who determines the personal composition of the commission that conducts it, and the date of the holding (in the semester following the semester when students took the exam or module control in this discipline)  .

Groups in which «cross-sections of knowledge» are held are determined by the order of the rector.  In one group, a «cross-section of knowledge» is held in no more than two disciplines.  “Knowledge Sections” are held after classes according to the sets of final semester control tasks (test tasks) that were used during the semester or final module control.

The schedule of «cross-sections of knowledge» is made up by the educational department and approved by the first vice-rector, responsible for scientific and pedagogical work.  Students must be informed about the schedule in no later than three days before delayed control.

The department provides the educational department and the quality control department with the sets of materials for the «cross-section».

Work is done on special forms or by computer testing. Teachers of the department at which the discipline was studied check the works.  Notes are given in points according to the approved system of assessment of final control.

The results of the «cross-section of knowledge» are analyzed by the commission, at the meetings of the departments, methodical commissions and the Academic Councils.

 

  1. CONTROL AND QUALITY ASSESSMENT OF THE EDUCATIONAL PROCESS

Control measures are a necessary element of feedback in the learning process.  They determine whether students have acquired the knowledge, skills and competences required by higher education normative documents.

2.1.  Criteria for evaluating students’ academic achievement

Students’ knowledge is assessed both in  theoretical and practical training according to the following criteria:

  • grade «excellent»: the student has mastered the theoretical material, knows the content of the discipline, the basic provisions of scientific sources and recommended literature deeply and comprehensively, logically thinks and builds the answer, freely uses the acquired theoretical knowledge in the analysis of practical material, expression other problems, demonstrates a high level of practical skills;
  • grade «good»: the student has mastered the theoretical material, has basic aspects of the primary sources and the recommended literature, justifies it; has sufficient practical skills, expresses his views on certain issues, but assumes certain  inaccuracies and errors in the presentation of theoretical content or in the analysis of demonstrated practical skills;

grade «satisfactory»: the student has mostly mastered theoretical knowledge of the discipline, focuses on primary sources and recommended literature, but unconvincingly answers, confuses concepts, additional questions cause the student’s uncertainty or lack of stable knowledge;  answering practical questions reveals inaccuracies in knowledge, insufficient appreciation of facts and phenomena related to its future activities;

  • «unsatisfactory» grade: the student has not mastered the educational material of the discipline, does not know the scientific facts, definitions, is almost not oriented in the sources and recommended literature, there is no scientific thinking, practical skills are not formed.

2.2. Assessment of students’ educational activity in the conditions of implementation of the European Credit Transfer System of the organization of the educational process.

Assessment of student learning activities in the context of the implementation of the European Credit Transfer System (ECTS) of the educational process determines the procedure for applying different assessment scales in accordance with the principles of the European Credit Transfer System.

 Assessment is one of the final stages of a student’s learning activity and determining the success of learning.  The evaluation procedure and methodology significantly influence the final results, the ability to analyze and the objectivity of the assessments.  Therefore, standardized methods should be preferred during the assessment: testing, structured writing, structured according to a procedure for controlling practical skills in conditions that are close to real.

In terms of content, it is necessary to evaluate the student’s achievement of certain learning outcomes, in particular the level of knowledge, skills, competences and competences, which are defined in the Educational qualification characteristic and indicated in the curriculum of the corresponding educational discipline.

In higher medical education, different types of assessment scales are used: the multi-grade scale, the traditional 4-point scale and the ECTS rating scale.  The results are converted from one scale to another according to the rules below.  The recommended multi-grade scale is the 200-point scale.  All the examples in this section are for the 200-point scale, which allows you to rank students on the ECTS scale.

Credit-module system of organization of educational process as ECTS technology includes:

  • study of disciplines (having practice), structured on the module as documented, logically completed parts of the curriculum, implemented through appropriate forms of organization of the educational process and ending with the final module control;

implementation of ECTS credits as a unit of measure of student workload required for mastering the discipline;

 Credit is assigned to qualifications or training programs as a whole, as well as to their educational (educational) components (such as modules, training courses, course work, industrial practice and laboratory work).

 The credit includes all types of student’s work, envisaged in the approved individual plan: auditorium, self-study, preparation for state certification, preparation of licensed integrated examinations «Step 1» and «Step 2», practically oriented state exam, production practice, course work.  One ECTS credit is 30 semester hours.

  • crediting students from the curriculum components (disciplines, practices, coursework and qualifications) on the basis of obtaining positive assessment of the final control (s). Crediting to students is made in full according to the credits defined in the curriculum, only after their full implementation;
  • Absence of examination sessions in the schedule of the educational process, as control of mastering each module of the discipline by the student is carried out (current success + final module control);
  • the usage of several rating scales, including the ECTS rating scale, which are converted into one another according to certain rules.

2.3.  Assessment of current educational activities

During the assessment of mastering  each topic of the discipline, students are given grades on a 4-point (traditional) scale and on a multi-grade scale using the accepted at the University and the approved assessment criteria for the corresponding discipline.  This takes into account all types of work provided by the methodological guide for studying the topic.

Students’ knowledge should be assessed at each class (for each topic).  At the same time, at one and the same class, students may receive several grades for different activities (oral questions, practical skills, writing or computer control, etc.).

Traditional notes are converted into points.

Conversion to points is made before the final control (or at the last lesson for the disciplines, the form of control of which is credit).

Before the final control on the basis of the traditional scale scores, presented during the study of the discipline (for each class and for the individual task), the arithmetic mean (CA) of the traditional scale, rounded to 2 (two) decimal places, is calculated.  The resulting number is converted to a score according to the multi-grade scale as follows:

 

Scale200 points
Courses completed by the SAСА : 5 х120
Courses completed byСА:5х200

 

For convenience, conversion charts for the 200-point scale are provided

 

Table 1

Conversion of the average score for the current activity into  multi-grade scale (for FC-ending modules)

 

4-200-4-200-4-200-4-200-point
pointpointpointpointpointpointPointScale
scalescalescalescalescalescaleScale
51204,451073,91943,3781
4,951194,411063,87933,3380
4,911184,371053,83923,2979
4,871174,331043,79913,2578
4,831164,291033,74903,277
4,791154,251023,7893,1676
4,751144,21013,66883,1275
4,71134,161003,62873,0874
4,661124,12993,58863,0473
4,621114,08983,5485372
4,581104,04973,4984Less than 3Not enough
4,541093,99963,4583
4,51083,95953,4182

 

Table 2

 

Recalculation of the average score for the current activity into  multi-grade scale (for the disciplines that finish by the credit)

 

4-200-4-200-4-200-4-200-point
pointpointpointpointpointpointpointScale
scalescalescalescalescalescaleScale
52004,451783,921573,37135
4,971994,421773,891563,35134
4,951984,41763,871553,32133
4,921974,371753,841543,3132
4,91964,351743,821533,27131
4,871954,321733,791523,25130
4,851944,31723,771513,22129
4,821934,271713,741503,2128
4,81924,241703,721493,17127
4,771914,221693,71483,15126
4,751904,191683,671473,12125
4,721894,171673,651463,1124
4,71884,141663,621453,07123
4,671874,121653,571433,02121
4,651864,091643,551423120
4,621854,071633,52141Less than 3Not enough
4,61844,041623,5140
4,571834,021613,47139
4,521813,991603,45138
4,51803,971593,42137
4,471793,941583,4136

 

2.4. Assessment of individual tasks of the student

Scores for individual tasks are given to the student only if they are successfully completed and proved.

The number of points that are given for different types of individual tasks depends on their size and significance, but no more than 10-12 points.  They are added to the amount of points earned by the student in the course during their current studying activities. In any case the total amount of points for the current educational activity cannot exceed 120 points.

2.5.  Assessment of students’ individual work

Individual work of students, which is provided by the topic of the class as well as classroom work, is assessed during the current control of the topic at the corresponding class.  Mastering the topics that are presented only for independent work is checked during the final module control.

2.6.  Final control (PC)

The final control is carried out after completing the study of all topics in accordance with the curriculum at the last class of the discipline.

Final control is available for students who have attended all the classes provided by the discipline of have scored at least a minimum of points for the studied disciplines.  A student who, for important reason, has missed training is allowed to complete his / her academic debt for a specified period of time.

Forms of final control should be standardized and include a theoretical and practical background.

The maximum number of points that a student can gain during the final examination is 80.

Final control is considered to be passed if a student has scored at least 60% of the maximum points for the FC (at least 48 points).

2.7. Determining the number of points a student has earned from a discipline

The course grade is given only to students who do not have missing classes and lectures and have the minimum required points to receive a positive mark.

If the form of final control is the credit, assessment of the discipline is determined by the results of the assessment of current activities and is expressed on a two-point scale: “passed” or “not passed”.  For passing the student must receive at least 60% of the maximum amount of points for discipline (at least 120 points) for the current educational activity.  The maximum number of points is 200.

If the form of the final control is final examination, assessment is the sum of the scores, presented during the study of the discipline and the number of points, which a student gained during the final examination, is calculated (in points). Assessment is given for theoretical knowledge and practical skills according to the program of the discipline.

The number of points a student has earned from a discipline is determined as the arithmetic mean, which the student gained during the study of the discipline (for each seminar, practice, laboratory, etc.) − the sum of the points is divided be the number of classes. This arithmetic mean adds to the amount of points of final control.

The rewarding points for the first prizes in the international and Ukrainian national academic competitions can be added to the number of points for the discipline (no more than 12 points). In any case the total amount of points cannot exceed 200 points.

The maximum number of points that a student can gain during the discipline is 200, including the total amount of points for the current educational activity – 120 points and for the final examination −80 points.

Summing it up the parts of the results of evaluating for the current educational activity and the final examination are 60% and 40%.

If the discipline is studying for several years the final assessment will be given by the last department where students have studied this discipline. Assessment for discipline is the arithmetic mean of the amount of points for every course.

2.8. Determining grades on the ECTS scale and a 4-point (traditional) scale

The number of points from the discipline is converted to the ECTS scale as well as to a 4-point (traditional) scale separately. The grades of the ECTS scale cannot be converted and vice versa.

Students, who e for common specialty, based on the number of points, earning for the discipline for the final control (for those who are inclined to have less bargaining for the discipline), are ranked according to the scale:

 

 

Mark ECTSStatistical index
«А»The best 10 % of students
«В»The next 25 % of students
«С»The next 30 % of students
«D»The next 25 % of students
«Е»The last 10 % of students

 

Ranking with assignment of grades «A», «B», «C», «D», «E» is carried out by the deans for the students of this course, who study the same specialty and completed the study of the discipline successfully.

The ranking of students – citizens of foreign countries is carried out in the same way as with students – citizens of Ukraine, who study in the same specialty.

Students who have received grades «FX» and «F» («2») are not included in the list of students who are ranked, even after repassing.  Such students will automatically receive an «E» grade after repassing.

Grades in discipline «FX», «F» («2») are given to students who have not passed the discipline after completing their study.

The FX grade is given to students who have gained a minimum of points for their current academic activities but who have not passed the final control.  This category of students is eligible for rescheduling of the final control according to the approved schedule (usually not later than the beginning of the next semester).  Repassing of the final control is allowed no more than two times.

Grade “F” is given to students who have attended all the classroom classes but have not gained a minimum score for their current academic activities and are not admitted to final control.  This category of students has the right to re-study the discipline.

With the permission of the rector, the student can increase the grade in the discipline by reassigning the final control (no more than twice, or no more than two disciplines for the whole period of study).

Discipline points for students who have successfully completed the discipline curriculum are also converted by the department into a traditional four-point scale by absolute criteria as shown in the table below.

 

Score on a multi-grade (200) scaleScore on the four-point scale
From 180 to 200 points«5»
From 150 to 179 points«4»
From 120 to 149 points«3»
Under 120 points«2»

 

The ECTS score is not converted into the traditional four-point scale because the ECTS scale and the four-point scale are independent.

Multi-scale and four-point scales characterize the actual success of each student in mastering the discipline.

The ECTS scale is a relative, comparative, rating that determines a student’s belonging to the top or worst among the reference group classmates (faculty, specialty).  Therefore, the ECTS scale «A» cannot be equal to «excellent» and «B» is «good» and so on.  As a rule, when converting from a multi-grade scale, the boundaries of grades A, B, C, D, D, E on the ECTS scale do not coincide with the limits of grades 5, 4, 3 and traditional  scale.

2.9. Assessment of the results of a practical-oriented state final exam according to the credit-transfer system of the organization of the educational process

The method of assessing the result of a practically oriented state examination depends on the chosen form of the examination.

In the case of practically oriented state final examination, consisting of several disciplines, separate marks are given for each discipline, which are assigned to the state certification according to the curriculum.

If the practice-oriented examination is conducted in the form of a comprehensive state examination, one assessment may be given for a complex of disciplines or separate assessments from the disciplines included in the complex.  This decision must be approved by the Academic Council of the University and agreed by the Ministry of Health of Ukraine.

The result of a practice-oriented state exam is determined by two scales: the scores of the multi-grade scale and the scores of the traditional 4- point scale (5 – «excellent», 4 – «good», 3 – «satisfactory», 2 – «unsatisfactory»).

According to the results of the state final exam ranking with the rating of «A», «B», «C», «D», «E» is conducted by the deans.

The score in the multi-grade scale is also converted to the ECTS scale.

All results are determined on the basis of the primary scores recorded in the individual protocols of the examination and credit, approved by the order of the Ministry of Health of Ukraine dated from January 31, 2005 No. 53 “On approval of the Regulation about the organization and procedure of conducting state certification of students studying at higher educational establishments of III-IV levels of accreditation in the preparation field «Medicine».

Primary scores recorded in the protocols are defined as follows.  Perform typical activity tasks and time-tested skills of the first part of the exam, the marks are: «1», «0.5» and «0» (completed, completed not fully, not completed).  The points are added to the individual protocols for conducting and assessing the first part of the exam.

Completion of situational tasks, basic skills, and skills, which are tested during the second part of the exam, is scored with the score of «1» and «0» (completed, not completed).  Points are added to the individual protocols for conducting and evaluating the second part of the exam.

The scores for the first (second) part of the exam are defined as the arithmetic mean of all scores recorded in the individual protocols conducting and assessing the relevant part of the exam.  The primary scores for the first (second) part of the exam are in the range from 0 to 1 and are rounded to 2 (two) decimal places.

The score for a practically oriented state exam is defined as the arithmetic mean of the first (CA1) and second (CA2) parts of the exam multiplied by 200, rounded to a whole number.

Such a score is a student’s grade on a 200-point scale.

 

 

СА1+СА2× 200
2

Recalculation formula:

 

 

Practical-oriented state exam scores in the 200-point scale are converted to a four-point scale according to the criteria below.  The scores on the multicolor and four-point scales are recorded in the exam sheet.

 

Criteria for determining the score on the traditional 4-point scale

 

Score on a multi – point (200) scale (using the conversion factor “200”)Score for (with a four point score)
From 180 to 200 points«5»
From 140 to 179 points«4»
From 101 to 139 points«3»
100 points or less«2»

 

ECTS Scale Determination

During the ranking of students, the points from the state final exams in the 200-point scale are converted to the ECTS scale.  ECTS scores on the four-point scale are not converted and vice versa.

Ranking of grades «A», «B», «C», «D», «E» is carried out by the deans for all students of the same course, who study in one specialty and have successfully passed the practice-oriented exam.

 

Criteria for determining the ECTS score

ECTS scoreStatistical indicator

 

«А»Top 10% of students
«В»The next 25% of students
«С»The next 30% of students
«D»The next 25% of students
                   «Е»Last 10% of students

 

Students who have received 100 points or less (grade «2») are not taken into account. Rankings to determine the ECTS score are made by the deans by the number of points earned from the practice-oriented exam.  The results are recorded in the relevant information and protocols.

The ranking of students-citizens of foreign countries is carried out in the same way as with students of Ukrainian citizens.

 

  1. ORGANIZATION AND PERFORMING FINAL CONTROL OF STUDENTS KNOWLEDGE

 

3.1.  TERMS

Assessment of students’ educational activities in the context of the implementation of the European Credit Transfer System (ECTS) of the educational process establishes the procedure for applying different assessment scales in accordance with the principles of the Bologna Process and the European Credit Transfer System.

Assessment is one of the final stages of a student’s learning activity and determining the success of learning.  The evaluation procedure and methodology significantly influence the final results, the possibility of adjusting the organization of the educational process in order to improve its quality, analysis and the statistical reliability of the assessments.  Therefore, standardized methods should be preferred during the assessment: testing, structured writing, structured according to a procedure for controlling practical skills in conditions that are close to real.

In terms of content, it is necessary to assess the student’s achievement in studied disciplines, in particular the level of knowledge, skills, competences and habits, which are defined in the Educational and professional program and indicated in the curriculum of the respective educational discipline.

Final control is the final assessment of the quality of mastering theoretical and practical material of a particular discipline.

Final control is usually carried out at the last class of discipline.  The form of module control is determined by the relevant department.

This provision is designed to improve the university’s current system of quality control of students’ knowledge and skills and to adapt to the pan-European requirements defined by the European Credit System (ECTS).

The regulations determine the organization of final control of students’ knowledge.

3.2.  ORGANIZATION AND CARRYING OUT FINAL CONTROL

3.2.1.  Carrying out final control

3.2.1.1.  The final control is carried out after the completion of the study of all topics in the last control lesson for the course material of the entire discipline.

3.2.1.2.  The final control consists of two parts:

– first part – control of mastering practical skills, analysis of laboratory / instrumental methods of diagnostics, ability to carry out differential diagnostics and to make preliminary diagnosis, etc .;

– the second part is written or computer-based testing,

3.2.1.3.  Final control is allowed for students who have completed all types of work required by the curriculum and have scored at least a minimum of points during the course.

3.2.1.4.  Forms of final control should be standardized and include a theoretical and practical background.

3.2.1.5.  Specific forms of final control of the discipline are defined in the work curriculum.

3.2.1.6.  The tasks for the final control work and the criteria for its assessment are developed by the teaching staff of the profile department.  The teacher of the department conducts and assesses the final control works.

3.2.1.7.  FC duration is 4 academic hours per group: writing or computer testing – no more than 1-2 academic hours and oral interview – no more than 2-3 academic hours.

3.2.1.8. Written or computer-based tests are at the department until the end of the school year.

3.2.1.9. The final control and the term of its performing are planned according to the schedule of the educational process.

In order to avoid student overstrain, no more than one module control is carried out per group per day.

3.2.1.10. During the semester, the final examinations are compulsory for all students from all the courses if they are in the curriculum.

3.2.1.11. Students are informed about the questions for FCs, criteria for assessing control tasks by the teacher at the beginning of the discipline studying.  During  classes, the teacher introduces samples of control tasks to students.

3.2.1.12. The questions, which are the part of the final control in the discipline, should be kept at the corresponding  department, they can be posted on the website of the department in electronic form and distributed to students at their request.

3.2.1.13.  Students are informed about the results of the final control after it has been performed.

3.2.1.14.  A student who does not agree with the results of the final control  has the right to appeal immediately after the mark is announced.  In this case, the head of the department appoints an appeal committee, which is obliged to consider the appeal in the presence of the student.  Repassing  of the FC during the appeal is not allowed.

3.2.2.  The order of repassing of the final control

3.2.2.1.  A student who has missed the control for valid excuses (they have documents) is obliged to inform the dean’s office about the reasons for his absence and to give a medical certificate within three days after the recovery.

3.2.2.2.  A student who, for a valid reason, failed to attend the FC, with the permission of the Dean, may take the missed final control within the term determined by the Dean upon the agreement with the corresponding department.

3.2.2.3.  If the student has not completed all the types of study tasks stipulated by the syllabus for the discipline, then he is not allowed to take the FC.  In this case, the teacher makes a record «not passed» in the exam list.

3.2.2.4.  If, on the results of the FC, the student has gained less than 48 points, then the teacher makes a record «unsatisfactory» in the exam list.

3.2.2.5. A  student has the right to have two FC repassings, including the additional term provided by the order of the Rector of the University before the beginning of the next semester (term).

The exception is made up by those students who have not passed the FC in a particular discipline that is a part of the University Certification before the beginning of the University Certification.  Such students are expelled from the university as those who have failed to complete the curriculum.

3.2.2.6.  Students who, according to the exam lists, received at the end of the semester (based on the results of the semester control) no more than two unsatisfactory grades or are «not passed» are allowed to repass the discipline / disciplines.

Repassing is allowed no more than twice: once to the teacher, the second time – to the commissions with the participation of the dean of the faculty.  The mark of the second repassing is final.

In this case, the elimination of academic debt occurs only after the end of the current semester, but before the beginning of the new semester within the period approved  by the Rector’s order, the term for additional information.  Students are not allowed to study in the next semester until the academic debt has been eliminated.

The exception is made up by those students who are not assessed in a discipline that is a part of the University Certification  before the beginning of the University Certification.  Such students are expelled from the university.

3.2.2.7.  Students who have not  eliminated their academic debts in the previous semester in a time and received three unsatisfactory marks  assessments for one and the same discipline,  have received  «not passed» three times at the University Certification or received unsatisfactory grades during the semester for three or more academic disciplines (including the results of the FC), are expelled from the University as those who have failed to complete the curriculum.

 

3.3.  METHODOLOGY OF ASSESSMENT OF STUDENTS ‘SUCCESS WHILE PERFORMING FINAL CONTROL

3.3.1.  The following should be assessed at the FC in order to score points: level of theoretical knowledge and practical skills in topics included in the discipline program.

3.3.2.  The maximum FC score is 80.

3.3.3.  Final control is considered to be passed if the student has scored at least 48 points or 60% of the maximum number of points.

3.3.4.  For the FC, the student receives two grades: the first part – the control of mastering practical skills, the analysis of laboratory / instrumental methods of diagnostics, the ability to carry out differential diagnosis and make a preliminary diagnosis, etc. and the second part – written or computer test control.

3.3.5.  The score for the second part of the PC (written or computer test control) is as follows –

▪ for students:

– 91 – 100% correct answers – grade «5»;

– 76 – 90% of correct answers – grade «4»;

– 61 – 75% correct answers – grade «3»;

– less than 61% of correct answers – grade «2»;

▪ for interns:

– 91 – 100% correct answers – grade «5»;

– 81 – 90% of correct answers – grade «4»;

– 71 – 80% correct answers – grade «3»;

– less than 71% of correct answers grade «2».

3.3.6.  The score for the first part of the PC is given the national (4 point) scale.

3.3.7.  The total score for the total module control is calculated as the arithmetic mean of the marks for the first and second parts.

Example.  Interview with the teacher is «5» and computer or written testing – 87% of the correct answers is equal to the rating «4».  The average score for the FC is: (4 + 5): 2 = 4.5 or 72 points (80 x 4.5: 5).

3.3.8.  The course grade consists of the amount of marks which the student has received for his / her current performance and the points he / she received for the FC.

For example, a student scored 110 points for current classes and 72 for the FC (as in Section 3.7).  Thus, the overall grade for the discipline is – 110 + 72 = 182 points, and according to the national scale – «5».

3.3.9.  Assessment for the discipline that involves multiple FCs, as well as for the discipline that is taught in multiple courses (e.g., internal

medicine, pediatrics, etc.) is calculated as the arithmetic mean of the individual modules.

For example, module # 1 – 168 points + module # 2 – 186 points + module # 3 – 179 points: 3 = 177.6 or 178 points, which is equal to the national rating scale – «4».

3.3.10.  Students who have grade 4.8-5.0 are allowed not to pass the final control.

These students have mark «5» for the discipline and the number of points –

200.

 

  1. UNIVERSITY CERTIFICATION

4.1. The purpose of the University Certification is to establish the level of professional competence of the student (intern) to the minimum required level in accordance with the requirements of the State Higher Education Standards.  Professional competence is described as the ability to apply the knowledge and understanding of fundamental biomedical sciences and basic specialized disciplines.

4.2.  The list of subjects in which «University certification» is performed, depending on the course of study and specialty:

  • Specialty «Medicine», «Pediatrics»:

1st year – medical biology, histology.

2nd – Physiology, Microbiology, Biological and Bioorganic Chemistry,

human anatomy.

3rd year – pathomorphology, pathophysiology, pharmacology, medical biology, histology, physiology, microbiology, biological and bioorganic chemistry, human anatomy.

6th year – therapeutic profile, surgical profile, pediatric profile, obstetrics and gynecology, hygienic profile.

  • Specialty «Medicine» (junior specialists):

2nd year – medical biology, histology, physiology, human anatomy.

3rd year – pathomorphology, pathophysiology, pharmacology, medical biology, histology, physiology, microbiology, biological and bioorganic chemistry, human anatomy.

6th year – therapeutic profile, surgical profile, pediatric profile, obstetrics and gynecology, hygienic profile.

  • Specialty «Dentistry»:

1st year – medical biology, histology, human anatomy.

2nd year – physiology, microbiology, biological and bioorganic chemistry, human anatomy.

3rd year – pathomorphology, pathophysiology, pharmacology, medical biology, histology, physiology, microbiology, biological and bioorganic chemistry, human anatomy.

5th year – therapeutic dentistry, surgical dentistry, orthopedic dentistry, pediatric dentistry, pediatric therapeutic dentistry, pediatric surgical dentistry, orthodontics.

  • Specialty «Dentistry» (junior specialists):

2nd year – medical biology, histology, physiology, human anatomy, biological and bioorganic chemistry.

3rd year – pathomorphology, pathophysiology, pharmacology, medical biology, histology, physiology, microbiology, biological and bioorganic chemistry, human anatomy.

5th year – therapeutic dentistry, surgical dentistry, orthopedic dentistry, pediatric dentistry, pediatric therapeutic dentistry, pediatric surgical dentistry, orthodontics.

  • Specialty «Pharmacy» (full-time education):

2 year – physical and colloid chemistry, pathophysiology, pharmaceutical botanics, microbiology, organic chemistry, analytical chemistry.

3 year – physical and colloid chemistry, pharmaceutical botanics, microbiology, organic chemistry, analytical chemistry, biological chemistry, pharmacology.

5th year – pharmaceutical chemistry, pharmacognosy, ATL, ZTL, OEP, MMF, clinical pharmacy.

  1. 3. During 2018-2019 academic year, University certification is held for 2 weeks:

– from 4.02.2019 to 15.02.2019 – at the 3rd year (specialty –

«Dentistry»);

– from May 6, 2019 to May 17, 2019 – at the 5th year (specialty –

«Dentistry», «pharmacy») and the 6th year («medicine»);

– from 10.06.2019 to 21.06.2019 – at 1-3 studying years (specialty –

«Medicine»), 1-2 studying year («dentistry»), 1-3 studying year («pharmacy»).

  1. 4. During the preparation of the schedule of the educational process for medical interns, the term for carrying out «University certification» (2 weeks) is provided not less than three weeks before passing the licensed integrated examination «Step-3».

4.5. The List of academic disciplines (areas of preparation) from which «University certification» is carried out by interns, depending on the specialty:

«General medical training»

▪ General questions ▪ Urgent conditions

▪ Organization of assistance in emergency situations ▪ Medical assistance in combat conditions ▪ Therapeutic profile ▪ Surgical profile ▪ Pediatric profile

▪ Obstetric and gynecological profile ▪ Infectious profile

▪ Diagnosis and differential diagnosis

▪ Managing the patient

«Dentistry»

▪ General questions

▪ Primary prevention of dental diseases

▪ Caries

▪ Caries complications

▪ Periodontal pathology

▪ Pathology of the lips, tongue, mucous membrane of the mouth

▪ Inflammatory diseases of the maxillofacial area

▪ Defects requiring prosthetics

▪ Dental anomalies and deformities

▪ Urgent conditions

▪ Complications resulting from dental interventions

4.6.  University certification is not allowed for students (interns) who are not certified in the discipline (s) who are admitted to university certification in a particular course of study.

4.7.  University certification may be in the form of computer or written testing.

4.8.  The tasks for the final control work are developed by the teaching staff of the profile department.

4.9.  Evaluation of the results of the «University Certification» is carried out by the department of quality management of the educational process.

4.10.  Testing during University certification is 100-200 minutes per group: written or computer-based.

4.11.  Written or computer-based audit work is maintained by the quality management department of the educational process throughout the year.

4.12.  The university certification and the term of its conducting are planned according to the schedule of the educational process.

4.13.  Questions for University certification, criteria for assessing control tasks are brought to the attention of the teacher by the teacher at the beginning of the study of the discipline.  In current classes, the teacher introduces students to samples of control tasks.

4.14.  Similar questions on which University certification is carried out

of the academic disciplines, which must be in the relevant department, can be placed on the department’s website in electronic form and given to students upon their request.

4.15.  The results of the University Certificate are made known to the students upon completion.

4.16.  A student who does not agree with the result of the final control assessment has the right to appeal immediately after the assessment is announced.  In this case, the first vice-rector for scientific and pedagogical work appoints an appeal committee, which is obliged

to consider an appeal in the presence of a student.  Reapplication of the University Certificate on appeal is not allowed.

4.17.  The results of the University Certification are evaluated on a two-point scale – «passed», «not completed» and are entered in the examination-test data, the test book and the student’s study card.

4.18.  Minimum criteria for successful assembly («passed»)

University Certification (Integrated Exam)

  • Specialty «Medicine», «Pediatrics»:

1 year – 65%

2 year – 70%

3 year – 75%

6th year – 75%

  • Specialty «Medicine» (junior specialists):

2 year – 70%

3 year – 75%

6th year – 75%

  • Specialty «Dentistry»:

1 year – 65%

2 year – 70%

3 year – 75%

5th year – 75%

  • Specialty «Dentistry» (junior specialists):

2 year – 70%

3 year – 75%

5th year – 75%

  • Specialty «Pharmacy» (full-time education):

2 year – 70%

3 year – 75%

5th year – 75%

  • Interns – 80%.

4.19.  All students (interns) who have received the University Certificate «no result» are allowed to resubmit the University Certificate no more than twice before the end of the term allocated for University Certification according to the schedule of the educational process.

4.20.  In the event of failure to complete the University Certificate, the student (intern) is not admitted to the next examination session and is expelled from the University as having failed to complete the syllabus.

4.21.  A student (intern) who, for a valid reason, was unable to apply for a University Certificate may, upon the permission of the Dean, produce a missed University Certificate within the term specified by the Dean, in agreement with the Department of Education Quality Control.

The exception is the 3rd and 6th year students, as well as the interns, who have to eliminate the academic debt by the end of the term, which is submitted for University certification.

  1. SENDING OUTSIDE LEARNING LESSONS AND INCREASING STUDENT RATING

5.1.  TERMS

5.1.1.  The regulation is introduced to strengthen the responsibility and coordination of the work of the deans, educational department, departments, scientific and pedagogical staff on control over the educational process in Donetsk National Medical University in order to increase the level of students’ success, nurture their sense of responsibility, discipline, more conscious  training, understanding the need to master knowledge and skills.

5.1.2.  Students of the University are obliged to attend lectures, practical, laboratory, seminars and final classes;  to come to classes on time, according to the schedule of classes.

5.1.3.  Students are forbidden to skip all kinds of classes without good reason, to enter the classroom during classes, to leave early

from the audience or, in the event of being late, to start the class without the permission of the teacher.

5.1.4.  The absence of a student for more than one academic hour is considered as a pass of the whole class.

5.1.5.  All lectures are required for all students to attend.  Writing the text of the lecture by the students present is arbitrary; the faculty members are not allowed to demand from the student who was present at the lecture, presentation of the lecture lecture, or to conduct disciplinary measures, such as exhibiting “nb” for this class, etc.

The student should know the material presented at the lectures, which is an integral part of the curriculum, and answer the questions on this topic of the lecture at the appropriate practical (seminar) lesson and final control.

5.1.6.  If a student has unprofessional gaps in practical (seminar, laboratory) classes and lectures, or on the results of working out, he has scored less than the minimum number of points for his current activity, he may not be admitted to the final control.

5.1.7.  Valid reasons for skipping classes, delayed classes should be confirmed by the documents:

– certificate of illness of the student of the established form;

– a certificate of delayed flight transportation, which prevented the student from arriving in class on time (issued by the station manager, bus station or carrier);

– a certificate of call to the investigating authorities or to the military commissariat;

– by order of the rector or by the dean’s order on participation of the student in public events of the University or faculty;

– business trip;

– to order by the dean’s office to consider absences of employment justified by family circumstances (wedding, birth of a child, death of loved ones, etc.) on the basis of a student’s statement, but not for more than three days;

– donation certificate;

– for other good reasons.

5.1.8.  In the event of a valid reason for missing a class, the Dean may issue an admission «without working hours» or with «hours worked out».

5.1.9.  Missing classes that do not have documentary evidence are considered missed for no good reason.

5.1.10.  Students who have 120 or more hours of missed classes for no good reason per semester are (at the request of the Dean) deducted from the University for failure to complete the curriculum.

5.1.11.  If a student misses more than 120 hours per semester for good reason (in the case of disability due to impaired body function), he / she is given an academic leave, a retake course or a childcare leave.

5.1.12.  Departments are obliged to submit to the dean’s office (by the previous month), by the 5th of each month, the status of success and the gaps in the students’ classes in the subjects taught.

5.1.13.  Data for the last month of the semester on academic debt (number of «nb», «2», not compiled PCs) are submitted by the department to the dean’s office within 3 days after the end of the semester.  The responsibility for the submission of this information rests with the head of the department.

5.1.14.  Undertaking unsatisfactory estimates of current activity during the class is optional.

5.2.  PROCEDURE FOR SENDING OUTSIDE LESSONS

5.2.1.  Missed practical, seminar, laboratory, industrial practice and lectures are subject to completion.

5.2.2.  Completion of missed practical, seminar, laboratory classes is carried out with the permission of the dean.  The document that gives the student the right to work out is an admission with the registration number and signature of the dean or his deputy, stamped by the relevant dean.

The admission is valid for 1 – 5 weeks, depending on the number of missed classes (up to 3 classes – 1 week, up to 10 classes – 2 weeks, more than 10 classes – 5 weeks) from the date of issue.

If the student has not completed the class in due time, he / she must appear in the dean’s office and extend the term of validation for the dean or his / her deputy.  In the case of extension of the semester, the term of validity shall be indicated.

5.2.3.  Working out by students of practical, laboratory and seminar classes in clinical and medical-biological disciplines, which they have missed without good reason, elimination by students of academic

differences in the case of their translation and updating, which arises due to the differences of the curricula, as well as re-examination by the students of certain disciplines and courses, with the subsequent passing of exams and tests are made on a paid basis.

5.2.4.  A student who has admitted a pass is obliged to provide the dean with information about the reasons for the pass and a written application for permission to work within 3 days after entering the study.  If the certificate of valid cause is belatedly submitted, the reason for the omission is considered invalid.

5.2.5.  If the student has a valid reason for his / her absence from class, the dean or his / her deputy make a mark «for valid reasons», otherwise – mark «without valid reasons».

5.2.6.  A separate permit must be issued for the completion of missed classes in one discipline.  If a student misses the entire cycle or more than 50% of its duration for a valid reason, then he or she may be granted one leave to complete the missed classes on an individual plan.  If the student has missed more than 30 hours of coursework for a valid reason, he or she may be granted one leave to complete the missed classes on an individual schedule.

Individual timetable – a document which is issued in the Dean’s Office of the faculty after approval with the department (the discipline of which admissions are allowed) terms of passing and topics of completion, signed by the Dean of the Faculty and is the basis for issuing the relevant order on the faculty;

Individual plan – is developed in the educational department after the analysis in the dean’s office of the student’s implementation of the curriculum and approval of the department (from which discipline the gaps are allowed) the terms of completion and topics of completion, signed by the head of the educational department and is the basis for issuing the relevant order on the faculty.

5.2.7.  Completion of missed classes at the University is conducted on weekdays according to the appropriate schedule approved by the department.

5.2.8.  Each department draws up a schedule of missed lessons, which should indicate the date of acceptance of the work (at least 2 days each week, and after the end of the training – daily from 9.00 to 12.00 hours), indicate the place (audience), hours of work and the name of the teacher.

5.2.9.  Working out of missed classes by students (lectures, practicals, seminars, laboratory works, etc.) is allowed by checking the student’s level of readiness for the class, without observing the requirement «hour by hour».

5.2.10.  The Dean has the right to issue a permit that allows him to complete a missed class during his study time or on an individual schedule:

– amateur students,

– students fulfilling the instructions of the dean’s office, trade union committee and student self-government bodies,

– students participating in university sports events (if requested),

– students who have children under 3 years of age, pregnant women, and students who, due to health reasons, are unable to complete the missed classes (with appropriate certificates).

5.2.11.  The Dean has the right to grant a student a permit that allows him not to work out the missed class (except the final control), if the pass was related to business trip, donation, marriage, funeral of close relatives, participation in scientific conferences, competitions, public events,  sports competitions, etc. (with appropriate documents).

5.2.12.  The dean or his / her deputy should find out, on the basis of the student’s explanatory note, the reason for the student’s absence in class and give him / her the appropriate admission by marking it with a

reasons, «unreasonable reasons», «teaching time», «for

individual plan», «on an individual schedule», «without working out».

5.2.13.  Documents confirming a valid reason for missing a student’s class are stored in the dean’s office until September 1 of the following academic year.  The dean’s office keeps explanatory notes of students who have missed classes without valid reasons in their personal affairs for 3 years.

5.2.14.  In the case of missing classes without a valid reason, the student writes a corresponding statement in the dean’s office.

The dean or his deputy vis-a-vis this statement, indicate the number of hours missed, the cost of completion, and direct the student to pay to the appropriate university account.

Upon confirmation of payment, the dean’s office gives the student an admission marked «without good reason».  A copy of the payment receipt is kept

in the dean’s office and the department.  Students’ applications for the completion of missed classes are stored in the dean’s office for 3 years.

5.2.15. All permits issued by the Dean must be registered in the respective journals.

5.2.16.  The dean’s office monitors students’ missed classes on a monthly basis, according to the information provided by the departments.

5.2.17.  The results of the monthly monitoring of work-outs of students by the missed classes are provided by the deans to the educational department until the 10th of the following month.

5.2.18.  The completion of missed classes by students of all faculties of the University is carried out according to the departmental schedule of missed classes, or an individual schedule approved by the Dean of the faculty and the head of the department.

5.2.19.  Completion of missed practical (seminar) classes is conducted, according to the students’ preliminary record.  Recording for testing

is conducted directly at the department in the «Record of missed lessons».

5.2.20.  Individual classes may be organized by organized groups (three or more students), using the students to complete the tests from the test collections for the Step 1 and Step 2 licensing exam or computer control.

5.2.21.  For one reason, no more than 15-20 students can enroll in one day for completing missed classes.

5.2.22.  Completion of missed classes on an individual schedule is carried out with a full-time examination of knowledge and skills at a specially designated teaching assistant of the department time, or according to the departmental schedule of missed classes, which coincides with the student’s free time.

5.2.23.  Completion of missed classes is performed in full according to the departmental schedule of workings or individual schedule and begins on the first day of the student’s entrance to the class.  The work is carried out: no more than one class a day, and with the permission of the dean – two classes.

5.2.24.  Students, at their request, are given the opportunity to reschedule unsatisfactory current assessments within a two-week period after receiving the current unsatisfactory assessment, but not later than the day of final control, during the completion of practical (seminar) classes according to the schedule of the department’s teachers, approved by the department head.

5.2.25.  All classes missed without a valid reason must be completed within 5 weeks of the date of absence.

5.2.26.  The student is given the opportunity to complete the missed lectures within 5 weeks.  In order to complete a missed lecture, a student is obliged to present the lecturer or other authorized person at the department with a summary of the lecture, written on the basis of a plan of the missed lecture lesson received from the lecturer, or an essay written on the topic of the missed lecture lesson and have an interview.  The result of writing an essay and interview is rated as «credited» or «not credited».

5.2.27.  The results of working out and re-assignments are entered in the «Log of missed practical classes …» and «Journal of student attendance and achievement».

5.2.28.  Exhaustion tolerances remain at the department and are retained until September 1 of the following academic year to confirm the legitimacy of the extermination.

5.2.29.  After completing the course in the current semester, the department provides an additional schedule for students to complete the missed classes, which last for one working week.

5.2.30.  If a student has an admission marked «in class» or «on an individual schedule», work is done during

lessons with other groups or during ongoing consultations with prior agreement with the teacher.

5.2.31.  In the case of providing a student with a permit that allows him / her not to complete the missed class, the grade is given at the completion of teaching a certain part of the discipline, as the arithmetic mean of all current grades during this period.

5.3.  RATING INCREASE

5.3.1.  The schedule of the educational process within the semester provides for an additional term for completing the study of certain sections of the discipline (transferring them, completing missed classes, raising the rating, elimination of academic debt, etc.), for all courses of study and for all specialties – 1 week before the end of the autumn term  1 week before the end of spring semester.

For each academic year, such term shall be fixed by order of the Rector of the University.

5.3.2.  During the additional term in each department, the student has the right to work out missed classes (to complete the study of one or another section of the discipline), to make or pass the final control (if he / she received unsatisfactory grades), and also to increase his / her grade.

5.3.3.  A student can only upgrade from one week to one

5 lessons, including final control.

5.3.4.  Each department draws up a schedule of missed lessons or a rating increase, indicating the place (audience), hours of work and the name of the teacher.  This schedule is approved by the Dean of the Faculty and the Head of the Department.  (clause 5.2.7; clause 5.2.8; clause 5.2.18; clause 5.2.29)

5.3.5.  Graduation of students from all faculties of the University is carried out according to the students’ preliminary record.  The rating increase entry is made directly at the department in the “Record of missed lessons” with the note – «rating increase».

5.3.6.  In the additional term, the departments are obliged to submit daily information to the dean’s office on the students who have upgraded.

5.3.7.  Control over the number of classes / PCs that have been upgraded is the responsibility of the profile dean.

 

 

Acting the first vice-rector

for scientific and pedagogical work                                  I. A. Hrypachenko

 

Agreed:

Dean of the Faculty of Medicine №1                             O. I. Gerasymenko

 

Dean of the Faculty of Medicine №2                             P. I. Sydorenko

 

Acting Dean of the Faculty of Medicine №3                  O. V. Rosenko

 

Acting Dean of the International

Medical Faculty                                                                  O. M. Muhin

 

Acting Dean of the Faculty of

Dental Medicine                                                                N. M. Yakovleva

 

Dean of the Faculty of Pharmacy                                  O. I. Hutorov

 

Legal Department                                                   I. K. Sebiskverigze

 

Educational department                                                   A. S. Semenov

 

Training and Metodology department                                       I. I. Zabolotna

 

Planning and Finance Department                                          K. A. Marchuk

 

The head of the student’s

self-government of the university                                      D. O. Gaviley